New Hire Guide

RPGamer – Guide for New Hires

Welcome to RPGamer. Naturally, you’re likely ready to get started and dive into the wonderful world of RPGamer, and this guide details steps new hires need to take before they can get to work. Listed below are the tasks all new hires need to complete in order to get started. These do not include any department or job-specific information. Once these steps are done, you should speak with your department editor to get details and training on your specific job, and don’t be afraid to ask for help. Most staff members will be able to help with many different tasks you need to do.

Getting Started

  1. If hired you will need to join the RPGamer Discord server. Invites will be provided by whoever brings you into the fold. For most of you this will already have been done as part of the interview process! Huzzahs! As of this writing, these are the primary channels of importance for staff members:
    • #staff – This is the primary staff channel where matters concerning RPGamer as a whole are discussed and where most proofreading prior to posting is done. All staff members need access to this channel.
    • #news – Some general notes and discussion about particular news stories if needed as well as updated on any stories added to eh queue. This usually goes into #staff in Discord.
    • #general-proofing – Regular proofing that usually goes into the #general channel in Slack goes here in Discord.
    • #major-proofing – A room to request proofs of longer articles such as reviews. Most editorial staff you should this channel.

    If you haven’t already please sign up for the Discord server here, after which someone will give you access to the staff channels.

  2. Get a good plain text editor. This is not as important on the new site, but don’t underestimate a good text editor 🙂
    NotePad, WordPad, Microsoft Word, and other word processors should not be used to create or edit files used on RPGamer for various reasons. You should get a quality text editor to edit any .html files. Some good editors are listed below.

    • EditPad Lite. (Windows. Freeware.)
    • UltraEdit. (Windows. Shareware. 30-45 trial period.)
    • Textpad. (Windows. Shareware. Trial period not specified.)
    • VIM. (UNIX, Linux, Windows, Mac, Others. Freeware.)
    • BBEdit. (Mac. Shareware. 30-day trial period.)
  3. Sign the non-disclosure agreement. All staff of RPGamer must agree to the non-disclosure agreement (password is ‘signme’). You need to copy and paste the text of the non-disclosure agreement into an email to be sent to the Editor-in-Chief and Duty Editor, adding your name and address where indicated.
  4. Create your RPGamer account and optional bio page. This will used to access and post on the back-end, once this is done please inform one of the senior staff members so that they can upgrade you to a staff account.
  5. Sign into the forums and get your account upgraded. Sign into the forums with your new RPGamer account and then send the forum administrator a private message requesting staff access to the boards. As of this writing, Strawberry Eggs is the forum administrator and her contact information can be found here. Once you have staff access, you’ll be able to see the Staff Discussion forums. While being part of the RPGamer Staff group on the forums gives you moderator access, you should leave moderation to the moderators unless you see something that must be dealt with quickly. In these cases, seek the advice of more senior staff members before engaging in any board moderation. If you see something that isn’t as urgent, but which violates the rules or is in some other way questionable, you should post a description or question about the incident in this thread. Keep in mind that board moderation is not one of the duties of regular staff.
  6. Review staff information. Once you have staff access, review the Staff page and look over the policies and guidelines. Also review the quality standards and grammar guide, even if you are general competent with such things, as you are responsible for the quality of all content you post on the site. Reviewers should also check out the New Reviewer Guide. Finally, look over the Staff page in general and look over anything else that seems relevant to your job. Your department editor will be able to identify anything else you might need to review.
  7. After your first published post on the website, request access to the staff folder and your email account. Send an email to (copying the EiC and owner — and requesting an email address. In this email, supply your real name, job title, and the username and password you’d like for your RPGamer email account, as in the example below:


    Subject: [RPGamer] E-mail Account Request

    Real Name: Alex Fuller
    Title: Editorialist
    Username: severinmira
    Password: [Choose your own. You don’t need mine.]

    [Also, include any email accounts you may be sending email to staff mailing lists with. See note below for details.]


    Your RPGamer email account will be [username] You can access this through, and you can set up forwarding to send your RPGamer email to another email account if you so desire. Please see this thread for details (requires a staff forum account) on how to set out your account on Outlook or for forwarding to other addresses.

    Important Note. Please make sure to change the settings on your RPGamer e-mail to display your real name on your account.